PDF (Adobe Acrobat) files are delivered as email attachments. To read these files, you'll need to install Acrobat Reader software, available for free download at http://www.adobe.com/products/acrobat/readermain.html.
Some of the files are larger than 1 MB, which may cause file transfer time and storage space issues on your email server or on your own computer. Some email services limit the size of email messages that they will deliver, although this situation has become rare in recent years. Please advise if any such limitations apply to you.
Preserve your investment in these beautifully typeset materials by using due care in printing them. Doing so will enhance their legibility and usefulness. After all, they will be used by musicians amidst the challenges and distractions of rehearsals and performances — a more demanding application than ordinary computer or business printing.
Printer: the materials are formatted for two-sided printing, so a printer which provides that feature automatically is recommended. Some of the documents include hundreds of pages, so a high-speed, heavy-duty business printer is preferable to a typical home-computer printer.
Print quality: music notation is especially susceptible to occasional stray dots, which are typical of laser printers and innocuous in routine business documents. A well-maintained printer, using the toner or ink supplies recommended by its manufacturer, is the best precaution against this problem. Spot-checking (pun intended) the printed copies is recommended as well.
Paper: the materials are formatted for either U.S. letter-size (8.5" x 11") or ISO A4 paper, with margins provided for binding or hole-punching. Normal business-weight paper ("20-lb." in the U.S.) is adequate; heavier stock will withstand page-turns better.
Special requirements: print on large-format paper for musicians who prefer a larger book. Print extra copies for home practice, for substitute pit musicians, or for emergencies.
Copy and print shops vary widely in their large-format capabilities. Some will cut large sheets down to final size at no charge. Many have limited binding options for large sheets.
Typical music stands are 13” high by 20” wide, and usually have stand-lights mounted on top, limiting the practical size of scores and parts to 10” x 13”.
Binding: loose sheets and musicians don't mix! (All pages of all materials are clearly and uniquely numbered, so reordering a dropped stack of music is straightforward, if time-consuming.) If cuts, additions, transpositions, and other changes are likely, either in the present production or in future ones, you may wish to use three-hole binders for both scores and parts. Otherwise, GBC- ("comb"-) or wire-bound parts are recommended.
Project scope: do not underestimate the time, complexity, and cost of printing and binding a full set of orchestra parts (including multiple copies of some books), or even a full (conductor's) score.
Many companies and schools have in-house printing and copying capabilities which are similar to those at commercial shops, at greatly reduced cost, sometimes zero. Perhaps you, or someone in your production, has access to these services by virtue of being an employee or student. Or perhaps a local institution would be willing to donate their printing services to your worthy production.
If you do benefit from such an arrangement, be sure to thank your donor, both in person and in your program. But in your written thanks in the program, you may wish to be vague about the nature of the donation, to prevent every print-needy project in town from asking for equal treatment!
Here are some ways to use your materials online:
Reference. If you're a scholar or student studying Sullivan's orchestration practices, you can do so onscreen. You can also print individual pages as needed, instead of entire scores.
Markup. Use PDF markup tools to mark bowings, cuts, and so forth online.
Practice. Email parts to your pit musicians.
Electronic music stands. The day is coming when pit musicians will play from screens, not stands, teleprompter-style.
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